RECRUITMENT INFORMATION

Gatekeeper checklist tool

April 16, 2003

Recruit actions have the following question on the Gatekeeper Checklist that must be answered:

 Are you recommending specific recruitment sources or candidates?

 If the answer to this question is  “yes”, then a recommendation block will open for you to type the recommended area of consideration.  If any of the following areas of consideration are chosen, the Resumix process will be used for internal recruitment. The minimum area must be used; but the selecting official can add the other categories
listed if desired.

* . Minimum Area of consideration :  DA Career/Career conditional employees to include DCIPS (formerly CIPMIS), Non-Appropriated Funds employees serving on a non-temporary position for more than one year (NAFI) serviced by Fort Gordon may be considered, Competitive reinstatement eligibles, VEOA eligibles, Ft. Gordon DOD employees working with DFAS, Interagency Career Transition Assistance Plan (ICTAP) eligibles.

Additional applicants can be considered if management desires to expand the area of consideration to e.g., all Federal employees, 30% disabled veterans, VRA eligibles, people with disabilities, outstanding scholars, etc.

 §         External recruitment.  When you envision filling your job with applicants outside of the above listed areas of consideration, you would fill your job by either advertising through the Delegated Examining Unit (DEU) or the Office of Personnel Management (OPM). 

-          The DEU is located in the servicing Civilian Personnel Operations Center (CPOC).  We recruit using this unit when we are unable to find a suitable number of candidates using local recruitment procedures.  The DEU will announce positions, which are open to anyone.  The DEU evaluates candidates and refers a minimum of three eligibles for each vacancy.  The “Rule of Three” applies to DEU positions as does Veterans Preference and Spouse Preference.  This means that selections must be made from the top three candidates, keeping in mind that a candidate with veteran’s preference cannot be bypassed to select someone without preference.  Veteran’s preference may cause only one name to be referred to the selecting official.  Resumix procedures are NOT used for DEU positions.  Permanent, term and temporary positions may be filled using the DEU.

 -          The servicing OPM office varies with each CPOC. Using OPM as a recruitment source is similar to using the DEU.  However, we recruit using OPM for occupations and grade levels which the DEU does not have delegated authority to hire.  OPM will announce positions, which are open to anyone.  OPM evaluates candidates and refers a minimum of three eligibles for each vacancy.  The “Rule of Three” applies to DEU positions as does Veterans Preference and Spouse Preference.  This means that selections must be made from the top three candidates, keeping in mind that a candidate with veteran’s preference cannot be bypassed to select someone without preference.  Veteran’s preference may cause only one name to be referred to the selecting official.  Applications are mailed to OPM, not the servicing CPOC.  Permanent, term and temporary positions may be filled using OPM.  Contact your CPAC personnel advisor for details on which occupations are filled by OPM.

 -          It is highly recommended that paid advertising (described below) be done concurrently when advertising through DEU or OPM.

 §         There are some positions that may be announced differently than using the procedures listed above, such as faculty and student hire positions.  Those positions may be filled through an announcement developed locally and application packages are generally forwarded directly to the individual department.

Grade level at which management wants the position filled: 

Options available: 

      q       Fill job at GS-xx level

q       Fill job at GS-xx/xx/xx levels

q       Fill job at GS-xx level with potential to the GS-xx level.

 Management can request to fill a job at one grade level, multiple grade levels, or one grade level with promotion potential to another grade level.  Note:  If you want to fill a job at multiple grade levels, you will get a list for each grade level requested.

 Recruitment sources:

 Options available:  

q       Open announcement xx days Ft Gordon's minimum according to 690-25 is 7 days.

q       Initial cutoff xx days with final closing date xx,

q       Request paid advertising through xx sources

q       Coordinate internal and external announcement closing dates.

 Your position is generally advertised through a Resumix, Delegated Examining Unit or OPM announcement.  Announcements are generally open for 14 days.  However, given the difficulty in filling a specific job, you may wish to consider having paid advertising or opening your announcements for more than 14 days.  Some alternatives may include establishing an initial cutoff date or opening the announcement until filled. Note – there are some positions that require the announcement to remain open for a minimum 30 days (ex. Career program or COE high graded positions).

If you want both your internal announcement and your external announcement (DEU/OPM) opened at the same time, you should tell us that.  If you want the announcements coordinated with paid advertising then you need to tell us that too.

 Check with your servicing DRM to see if they have funds available to assist with the paid advertising. Coordinate with the contracting office upon funding approval.

 Use of previously issued referral lists:

Referral lists issued by the DEU or OPM are valid for 90 days from the date of issuance.  Internal referral lists are valid for six months after the closing date of the announcement unless otherwise stated in the local Merit Promotion Plan. Managers may use a list generated for another position for their own position in lieu of beginning the recruitment process from the beginning.  To use another list, the position must be identical in nature, same pay plan, series and grade, same status (permanent or temporary), and same tour of duty (full-time or part time).  If you would like to exercise this option, contact your personnel advisor to determine if an existing list is available.

 Emergency Hiring:  The CPAC has the option to be involved with the submission of an emergency hire action.  The CPAC can assist you with special requirements of the emergency hiring program such as name requests, waiver of VSIP payment, hiring of reemployed annuitants, etc.  You should contact your personnel advisor regarding any questions about the emergency hire program.  

30% Disabled Veterans:

                 This includes applicants who are documented as having a 30% or more disability rating from the Department of Veterans Affairs.  Applicants must only meet the basic qualification requirements and physical requirements.  Once hired, applicants are placed initially into a temporary position and then converted to a career conditional appointment upon recommendation of the Supervisor.

 Defense Civilian Intelligence Personnel System (DCIPS): 

                 DCIPS is a Statutory System, authorized by title 10 USC, section 1601, for the Intelligence Community (IC) which includes DoD IC Agencies and the Intelligence Components within the Army, Navy, Air Force, and Marine Corps.  There is a Personnel Interchange Agreement that authorizes non-competitive movement of eligible employees between DCIPS and competitive service positions throughout the federal government.

 Executive Order 12721:

                 This includes family members who were hired under overseas local dependent hire authority (E.O. 12721).  They have completed 52 weeks of service in selected types of appointments (while accompanying a sponsor officially assigned to an overseas area), received a fully successful or better performance rating, and are reemployed within three years following the date of returning from overseas to the United States.  Family members are defined as an unmarried child under 23 or a spouse. 

 ICTAP:  
               Interagency Transition Assistance Program eligibles are current or former displaced employees from non-DOD agencies.

 NAF/AAFES:

                 Applicants must have been serving in a continuing Nonappropriated Fund position for one year or more or have been involuntarily separated from NAF within the preceding year to apply for appropriated fund positions.  They may apply for any position.  There are special provisions for pay setting, crediting NAF experience, and transferring benefits. 

 Outstanding Scholar:

                 Applicants must have college grade point averages of 3.5 or better or must have graduated in the top 10% of their class.  This program can only be used for specific series (typically of a professional or administrative nature).  This program only allows entry at the GS-05 or GS-07 levels.

 People with Disabilities Employment Program:

                 Applicants are certified as eligible for this program by State vocational rehabilitation agencies or the Department of Veterans Affairs.  Applicants must only meet the basic qualification requirements and physical requirements. 

 Reinstatement eligibles:

                 This includes former employees who held career or career conditional appointments.  Former career employees have lifetime reinstatement rights.  Former career conditional employees have reinstatement rights for three years (unless the employee was a veteran, in which case they have lifetime reinstatement rights).  Former employees can be noncompetitively placed in positions at grades equal to or lower than previously held.  Former employees can also compete along with other candidates for positions at higher grades than they previously held.

 Student Educational Employment Program:

                 There are two components to this program:  Student Career Experience Program (SCEP) and Student Temporary Employment Program (STEP).  Students may be appointed to either program if pursuing any of the following educational programs (part time or full time):

                 1. High school diploma or general equivalency diploma

                2.  Vocational/Technical Certificate

                3.  Associate Degree

                4.  Baccalaureate Degree

                5.  Graduate Degree

                6.  Professional Degree

 
The SCEP program is formally structured program which requires a written agreement by all parties involved (student, school, and employer) as to nature of the work (related to the student’s schooling), continuation in school and successful completion of the program.  There is no economic or income criteria.  Students in the SCEP program may be converted to a permanent position upon completion of their education and their experience.

 The STEP program consists of temporary jobs not to exceed one year that may or may not be related to the schooling.  Again there is no economic or income criteria.  Students may not be retained beyond graduation.

 Transfer eligibles:

                 This includes employees on a career or career conditional appointment.  Applicants can apply for promotions, change to lower grades, or reassignments.

 Veterans Employment Opportunities Act of 1998 (VEOA):

             This includes veterans who are preference eligible OR separated after 3 or more years of continuous active service performed under honorable conditions.  Veterans who were released shortly before completing a 3-year tour are considered to be eligible.  ("Active service" defined in title 37, United States Code, means active duty in the uniformed services and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.)  A VEOA eligible competes under merit promotion procedures and is referred if best qualified.  The selectee is then given a career or career conditional appointment. 

Veterans Readjustment Authority:

                 This includes applicants who served on active duty between August 5, 1964 and May 7, 1975 and are appointed within 10 years of discharge or served after May 7, 1975 and are appointed within 10 years of discharge.  Applicants can apply for vacancies up to the GS-11 level or equivalent.  Applicants must only meet the basic qualification requirements and physical requirements.  There is no time limit if the applicant has a service connected disability of 30% or more.  Applicants hired under this authority are hired for a two-year period in the excepted service.  At the end of two years, the employee is converted to the competitive service if you have completed all of the required training, education and experience required and the supervisor recommends conversion.

 10/28/2010